Room Rental Agreement

A roommate agreement is a written contract between individuals who share a rental property, outlining the expectations, responsibilities, and rules each roommate agrees to follow. Unlike a lease agreement with a landlord, a roommate agreement governs the relationship between co-tenants and helps prevent misunderstandings by addressing issues such as rent and utility payment splits, cleaning duties, guest policies, shared expenses, quiet hours, and how to handle disputes.

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Key Components of a Room Rental Agreement

Primary Landlord or Tenant: Person responsible for the property or lease.
Room Renter (Subtenant): The person renting the room.
Property Address: Full location of the shared property.
Room Description: The specific room being rented (e.g., upstairs bedroom).
Shared Areas: Details about access to kitchen, bathroom, living room, laundry, etc.
Monthly Rent: Payment amount, due date, and how it should be paid.
Security Deposit: If applicable, to cover damage or unpaid rent.
Utilities and Expenses: Who pays for water, electricity, internet, etc.
House Rules: Quiet hours, guest policy, smoking, pets, and chores.
Lease Term: Start date, end date (if any), or month-to-month status.
Termination Notice: Notice requirements for early move-out.

Common Uses of a Room Rental Agreement

Renting a room in a house or apartment
College or university housing arrangements
Subletting a room under an existing lease
Co-living spaces with shared common areas
Temporary housing solutions
Roommate situations with individual rent agreements

How to Create a Room Rental Agreement

Step 1: List Landlord and Roommate Information. Include full names and contact details of both parties.

Step 2: Describe the Room and Shared Property. Mention the exact room rented and the amenities included.

Step 3: Define the Lease Term. Specify whether it’s a fixed-term or month-to-month agreement.

Step 4: Set the Rent Amount. Include the monthly cost, payment method, and due date.

Step 5: Clarify Utilities and Expenses. Break down who pays for what (gas, internet, garbage, etc.).

Step 6: Add Rules for Shared Areas. Note expectations for cleanliness, usage, and chores.

Step 7: Include Guest and Quiet Hours Policies. Limit overnight guests, party rules, and quiet times.

Step 8: Define Entry and Access Rights. State when the primary tenant or landlord can enter the room.

Step 9: Note Security Deposit Info. Include refund conditions and timeline after move-out.

Step 10: Address Conflict Resolution. Explain how disputes will be handled (e.g., mediation, roommate meetings).

How to Finalize and Send a Room Rental Agreement

Review terms with both parties.
Save as a PDF or send through an e-signature platform.
Ensure both parties sign and keep a copy.
Attach any property rules, floor plans, or addendums if needed.